Executive Assistant With Security Clearance

EXECUTIVE ASSISTANT CLASSIFICATION: Exempt SECURITY CLEARANCE REQUIRED: Secret GS EQUIVALENT: GS-11 Step 1 $71,274-$85,528 LOCATION: 31 Rochester Ave. Portsmouth, NH WORK HOURS/DAYS: 8am-4:45pm/Monday-Friday (Hybrid) REPORT TO: Contract Supervisor EDUCATION/EXPERIENCE REQUIRED: Department of Defense Secret Clearance Bachelor’s Degree, and two (2) years of experience; or Four (4) years serving in a similar capacity reporting directly to a senior management staff member. Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook). Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Demonstrated ability to prioritize and organize simultaneous duties. QUALIFICATIONS: Strong verbal and written communication skills. High degree of professionalism in dealing with diverse groups of people. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Manage the executive’s daily calendar, provide morning briefing of the day’s activities, and provide reminders. Self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced environment. DUTIES/TASKS: Provide dedicated support to the senior level Department of State staff and responsible for performing a number of administrative duties. Create and manage a travel itinerary, provide coordination with the destination location, and support for subsequent changes; Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per-diem, and voucher travel upon return. Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers. Prepare internal and external documents using a variety of Microsoft Office software. Assist with travel arrangements using online Travel Manager System (E2). Track and report official time and attendance records through Time and Attendance Electronic System (TATEL).